Terms and Conditions

The Hirer

The person making the booking shall be referred to as ‘The Hirer’ and assumes full responsibility for all aspects pertaining to the booking. By accepting our service, either verbally or in writing, The Hirer enters into a binding contract with Bus and Bug Vintage Weddings. Should the Hirer wish to change the booking once confirmed, this must be done in writing. The hirer is fully responsible for the conduct of their wedding party and in paying the nominated deposit agrees in full with the terms and conditions as set out by Bus and Bug Vintage Weddings.

 

Wedding Hire: Deposits and payment

A £100 retaining fee (per vehicle), payable at the time of booking is required to secure your vehicle(s) and date for your special day. The Hirer has the right to cancel the booking within 7 days, at which point your deposit will be refunded in full. After this point, the deposit becomes non-refundable. The outstanding balance is due no later than 28 days prior to your wedding/event date. Any additional mileage/toll charges will be added to the final invoice. We accept bank transfer, cheque or cash and all funds must be cleared in full no later than 28 days prior to your wedding date. Failure to do this may result in your booking being terminated and your deposit retained.

 

Photobooth Hire: Deposits and payment

A retaining fee of 50% is required to secure the photobooth for your wedding or event. The Hirer has the right to cancel the booking, in writing, within 7 days, at which the deposit will be refunded in full. Should the Hirer cancel the booking after 7 days but prior to 28 days before the Wedding/Event we reserve the right to retain up to 25% of the total booking fee.  The outstanding balance is due no later than 28 days prior to your wedding/event date. Any additional mileage/toll charges will be added to the final invoice. We accept bank transfer, cheque or cash and all funds must be cleared in full no later than 28 days prior to your wedding date. Failure to do this may result in your booking being terminated and your deposit retained.

 

Cancellations: Wedding Cars

The Hirer has the right to cancel within the first 7 days of making the booking with Bus and Bug Vintage Weddings at which point the deposit will be refunded in full. After this point the deposit becomes non-refundable. Should the hirer wish to cancel the booking in full, this must be done in writing no later than 28 days prior to the wedding/event date. Failure to do this will result in the outstanding balance remaining due.

 

Cancellations: Photobooth

The hirer has the right to cancel within the first 7 days of making the booking with Bus and Bug Vintage Weddings. Should the hirer wish to cancel the booking in full, this must be done in writing no later than 28 days prior to the wedding/event date. Failure to do this will result in the outstanding balance remaining due. In the event The Hirer cancels the booking after 7 days but prior to 28 days before the Wedding/Event date, Bus and Bug Vintage Weddings reserves the right to retain 25% of the total booking fee to cover any costs incurred to us.

 

Photobooth: Risk Assessments, PAT testing and Public Liability Insurance

We endeavour to visit your venue on at least one occasion to carry out a full risk assessment at least 6 weeks prior to your booking. Our electric equipment has been fully PAT tested by an independent electrician and we hold public liability insurance to the value of £5 Million. Copies of all insurances and PAT tests can be provided on request.

 

Vehicle Capacity and Carriage

Mr Tickle, our beetle is permitted to carry up to three passengers. Rupert, our campervan is permitted to carry up to seven passengers. Peggy is permitted to carry up to six passengers and Pearl is permitted to carry up to five passengers. We regret that we are unable to carry passengers under the age of three. Please note that seatbelts are not provided in all vehicles due to their age. Please check before booking if you require a vehicle with seatbelts for your wedding party.

Bus and Bug Vintage Weddings reserves the right to refuse carriage in the event of adverse behaviour including, but not limited to; excessive drunkenness, sickness/vomiting, verbal or physical assault on our staff, wedding party or guests.

 

Breakdown and adverse weather conditions

Each vehicle is maintained to the highest possible standard, however due to the age and nature of our aircooled vehicles, Bus and Bug Vintage Weddings cannot be held responsible for any breakdown, mechanical or electronic failure on the day. In the unlikely event that your chosen vehicle(s) becomes unavailable for your required date due to mechanical or electrical failure we will endeavor to help you find a suitable alternative and a refund (minus the deposit) will be given.  Being VW enthusiasts, we know many owners of beautiful VW’s who we could call on in the event of an emergency. Bus and Bug Vintage Weddings reserves the right to offer an alternative vehicle in the event of breakdown or adverse weather conditions such as but not limited to heavy rain, high winds, snow and/ or ice. Our vehicles are very old and do not have the driving capabilities of modern cars. Our decision on whether it is safe to drive our vehicles is final.

 

Insurance

All our vehicles are fully insured for chauffeured wedding hire and public liability insurance is held, however we do recommend you hold your own wedding insurance in the event of any unforeseen circumstances.

Each driver is named on our individual policies and copies of these can be provided upon request.

 

Smoking and Drug Use

Smoking or Vaping is not permitted in or around our vehicles at any time. Any persons found to be in the possession of or using illegal drugs in our vehicles will be refused carriage and reported to the police.

 

Safety

We perform a number of safety checks prior to departure to ensure your safety while travelling with us.

 

Data Protection

Bus and Bug Vintage Weddings is fully GDPR compliant and as such when you submit your enquiry/booking to us you acknowledge and provide your consent to our storage and use of your personal data only for use to administer your enquiry. Your data may be held by us for up to 7 years. We will remove all data upon request as required by GDPR. To be notified of the data we hold for you or request its removal please email hello@busandbugvintageweddings.co.uk.

Please be assured that your personal information is never shared with any third party without your explicit permission. We may from time to time take a handful of discreet photos of the bridal party with our cars to use on our gallery, blog or social media pages, however if you prefer we didn’t use any photos then please do let us know at the time of booking.