Terms and Conditions

The Hirer

The person making the booking shall be referred to as ‘The Hirer’ and assumes full responsibility for all aspects pertaining to the booking. By accepting our service, either verbally or in writing, The Hirer enters into a binding contract with Bus and Bug Vintage Weddings. Should the Hirer wish to change the booking once confirmed, this must be done in writing. The hirer is fully responsible for the conduct of their wedding party and in paying the nominated deposit agrees in full with the terms and conditions as set out by Bus and Bug Vintage Weddings.

Wedding Hire: Deposits and payment

A £100 deposit (per vehicle), payable at the time of booking is required to secure your vehicle(s) and date for your special day. The Hirer has the right to cancel the booking within 7 days, at which point your deposit will be refunded in full. After this point, the deposit becomes non-refundable. The outstanding balance is due no later than 28 days prior to your wedding/event date. Any additional mileage/toll charges will be added to the final invoice. We accept bank transfer, cheque or cash and all funds must be cleared in full no later than 28 days prior to your wedding date. Failure to do this may result in your booking being terminated and your deposit retained.

Photobooth Hire: Deposits and payment

A deposit of 50% is required to secure the photobooth for your wedding or event. The Hirer has the right to cancel the booking, in writing, within 7 days, at which the deposit will be refunded in full. Should the Hirer cancel the booking after 7 days but prior to 28 days before the Wedding/Event we reserve the right to retain up to 25% of the total booking fee.  The outstanding balance is due no later than 28 days prior to your wedding/event date. Any additional mileage/toll charges will be added to the final invoice. We accept bank transfer, cheque or cash and all funds must be cleared in full no later than 28 days prior to your wedding date. Failure to do this may result in your booking being terminated and your deposit retained.

Cancellations: Wedding Cars

The Hirer has the right to cancel within the first 7 days of making the booking with Bus and Bug Vintage Weddings at which point the deposit will be refunded in full. After this point the deposit becomes non-refundable. Should The Hirer wish to cancel the booking in full, this must be done in writing no later than 28 days prior to the wedding/event date. Failure to do this will result in the outstanding balance remaining due.

Cancellations: Photobooth

The hirer has the right to cancel within the first 7 days of making the booking with Bus and Bug Vintage Weddings. Should The Hirer wish to cancel the booking in full, this must be done in writing no later than 28 days prior to the wedding/event date. Failure to do this will result in the outstanding balance remaining due. In the event The Hirer cancels the booking after 7 days but prior to 28 days before the Wedding/Event date, Bus and Bug Vintage Weddings reserves the right to retain 25% of the total booking fee to cover any costs incurred to us.

Vehicle Capacity

Mr Tickle, our beetle is permitted to carry up to three passengers. Rupert, our campervan is permitted to carry up to seven passengers. We regret that we are unable to carry passengers under the age of three.

Breakdown and adverse weather conditions

Both vehicles are maintained to the highest possible standard, however due to the age and nature of our aircooled vehicles, Bus and Bug Vintage Weddings cannot be held responsible for any breakdown, mechanical or electronic failure. In the unlikely event that your chosen vehicle(s) becomes unavailable for your required date due to mechanical or electrical failure we will endeavor to help you find a suitable alternative and a refund (minus the deposit) will be given.  Being VW enthusiasts we know of many beautiful VW’s in and around Sussex who we could call on in the event of an emergency. Bus and Bug Vintage Weddings reserves the right to offer an alternative vehicle in the event of adverse weather conditions such as but not limited to snow and/ or ice. Our vehicles are very old and do not have the driving capabilities of modern cars.

Insurance

Both vehicles are fully insured for wedding hire and public liability insurance is held, however we do recommend you hold your own wedding insurance.

Data Protection

Bus and Bug Vintage Weddings is fully GDPR compliant and as such when you submit your enquiry/booking to us you acknowledge and provide your consent to our storage and use of your personal data only for use to administer your enquiry. Your data may be held by us for up to 7 years. We will remove all data upon request as required by GDPR. To be notified of the data we hold for you or request its removal please email hello@busandbugvintageweddings.co.uk.

Please be assured that your personal information is never shared with any third party without your explicit permission. We may from time to time take a handful of discreet photos of the bridal party with our cars to use on our gallery, blog or social media pages, however if you prefer we didn’t use any photos then please do let us know at the time of booking.